Infinite trust or security of your information

Is corporate email monitoring necessary?

How much do you trust your employees? Sure, they do their jobs and come to work on time, but do you really trust them not to access any areas of the corporate network that are not supposed to be read and copied just like that? Do you think monitoring employee email is an extreme measure that you would never go for? Some companies openly monitor employee email claiming that this is an important part of their security policy. They see nothing wrong with their attempts to keep things under control, monitoring SMTP and not even trying to deny the fact the "big brother" is watching everyone. Indeed, if employee email monitoring game is played by the rules, there is no invasion of privacy of any kind. How is exchange email monitoring any different from recording phone callas for quality purposes? No one is going to be actually reading every e-mail sent from the office (and even if they were – the office is not a suitable place for sending private letters). Whatever an employee does at work can and should be easily accessible to the employer, but a corporation that employs hundreds of people just cannot view all those messages, and does not need to. This is when remote email monitoring can come to the rescue, allowing the company keep track of any information that would be undesirable to lose.

How email monitoring can affect your employees and help you

Opinions on how monitoring employees email can affect the efficiency of their work may vary. Ultimately, every employer has to decide for themselves whether to use email monitors or do something else that would not be construed as invasion of privacy. There is no law that says you can't monitor emails, especially if you are going to monitor email messages sent from your office by your employees during their working time. It's your enterprise and your valuable information you are trying to protect. SMTP monitoring could allow checking the outgoing e-mail messages of you employees without actually reading any of them. You can imagine how much information those can contain, and mail monitoring seems like a much more efficient method than hiring a person to read through them. One message like that could contain all the information that allows your company to stay ahead of its competitors. Clearly, unless proper email server monitoring is performed, you won’t even know what happened when your competitors leave you far behind.

How corporate email monitoring works

An email server monitor you could be using for your corporation would have to provide round he clock email monitoring service. Of course, an administrator needs to be hired for making decisions about the messages that are processed by the software used. That way, email monitoring in the workplace is likely to be more efficient and very precise. To give you an example, when you have a corporation that has several offices connected by a virtual network, any of the employees can get access to the information you are trying to protect. Software that performs email content monitoring could make it all a matter of just a few days, during which your administrator would have to set all the parameters of outgoing messages and define the priorities. By checking all the outgoing information exchange, email monitor like that could save you millions of dollars in the long term, or even save your company. The administrator could do all that from the same server: monitor email, check messages that seem suspicious and send reports in case anything is detected.

Advanced email monitoring with Zgate

Zgate is advanced email monitoring software that makes it possible for the company to minimize losses potentially caused by negligent employees that do not treat the valuable information they get access to properly. This email monitor software is one of the latest developments that offers innovative solutions and high standards of security. Using this package you could keep under control any outgoing messages sent by email, monitoring exchange of information closely and always being aware of what's going on. You must agree, there is nothing worse than not being sure about how your company is doing and how much of its information could be shared with the competitors as we speak. You can monitor SMTP traffic, filtering e-mails going outside the company's network by parameters set by the administrator (by subject, sender, recipient and some other ones). This is perfect solution for monitoring employee emails, because the administrator can create very specific rules of handling messages, even if they are encrypted. Using email monitoring tools offered by Zgate, the administrator may prohibit the e-mail containing specific words from being sent outside of that network, preventing data leakage. The administrator also has complete control over the messages that have been processed. After monitoring emails, the software can archive them, allow them to send, place in quarantine or block them. The database of messages is easily searchable by those authorized. Zgate is a perfect way to monitor SMTP messages no matter how many countries your company operates from, and it's the best solution out there!

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