Being in control as way of protecting your company

How your company can suffer from information leakage?

Information is the most valuable thing in the world, which is why so much money is spent to protect it. However, even more money is spent to get some valuable information, especially if it belongs to a competitor, because this is sure to give a very comfortable edge in future. Sensitive information like social security number, dates of birth and other details can be shared very easily without any need of bringing a USB flash drive to work. The only thing an employee needs to do is send all the information via an Instant Message. There are plenty of IM services these days, and it takes just a few seconds for someone to get and pass along all the data you have been protecting so carefully for years, trying to earn the trust of your customers and your employees. Just think about how quickly all that can happen, unless you use instant message monitoring to avoid the loss of confidential information.

How information leakage occurs?

Most people still think by having firewall and denying their employees USB port access, they are doing everything possible to prevent data leakage. Obviously, this is not exactly true, because only if you monitor instant messaging going on between your company employees and the outside world can you find out if any information is being shared. Instant messaging monitoring prevents information leakage sparing you the need of thinking of more money-consuming solutions. Usually, an employee can share some information without even knowing what they are doing. People tend to be more trusting when online, and of course there are plenty of trained employees of other companies whose job is to get hold of confidential information other corporations do their best to keep to themselves. Just think about how easily your employees can share those details in a personal message on Facebook or using any other instant messaging services. Information leakage takes seconds, and obviously, you cannot control every one of your employees every second of the day.

Why is investigation of security incidents a problem?

Investigating incidents like that if you do not have an instant message monitor is almost impossible. You find out your competitor got some viable information, but how can you check the channels through which it was passed? You are not going to demand your employees' passwords to all the IM services they are using and checking the logs, are you? Instant Messaging may be a very valuable marketing tool for many companies. But it's also a very easy way for any of your employees to share something that is never supposed to be shared, not to mention the case when a company is large and has dozens of offices all over the world. It can be anyone having access to the database or other sources of sensitive information, and tracing it back is virtually impossible.

Is there a solution to monitor instant messages?

If you want to monitor AIM (AOL instant messages), do you have to purchase AIM monitoring software? Does it have to be MSN monitoring software and AIM monitoring software in addition to everything else? Of course not, because IM monitoring can be available thanks to just one product used for watching over every one of your employees no matter which method of communicating with the outside world is their favorite. You can find a piece of software that will help you to monitor instant messages, and it will be sure to combine all the options required for covering all the possible ways of instant messaging out there. Just think about the options you have: you can finally have an instant messaging monitor that will prevent information leakage and help you analyze the situations when something like that happens. You will no longer have to wonder who passed along private details accidentally or intentionally and will be able to get rid of any personnel that did not live up to your company's high expectations. A more difficult question is, which product to choose?

How does monitoring instant messaging works?

Instant messenger monitoring works by detecting very specific information being shared. Obviously, there are plenty of companies that use the Internet for communicating with their customers and establishing new relations with promising partners. It would not be smart to just block Internet access altogether, because you would be losing a valuable promotional tool that can help you advertise the company internationally. To monitor IMs, special data filtering criteria can be applied, depending on the company's needs and the type of information you are afraid may be shared without your knowledge of consent. That way, monitoring IM resembles screening at the airport: when there is something illegal the security officer detects in your bag (in our case – the instant message or IM logger), necessary measures are taken, and the employee responsible for dealing with such situations is alerted. You can build filter conditions as complex as you like, because IM monitoring software works 24/7 and prevents any internal threats that have to do with information leakage. Not only can you monitor MSN messenger, you can prevent all your employees, no matter how many countries your company is based in and how many of them have access to the main database, from sharing too much.

How Zgate can help you to monitor instant messengers?

Zgate is revolutionary software that allows carefully monitoring any social networking communications, at the same time protecting any compromising content that may have to be sent someplace. This instant messenger monitor gets the job done without costing you too much money, and hundreds of companies that already tried it have confirmed its efficiency. You could track MSN messenger and any other means of exchanging potentially sensitive information without ever being blamed for invasion of privacy. When using Zgate, you do not spy MSN messenger or other social networking communications, rather than control the information outflow, making sure your employees do their job and avoid making any mistakes that could cost your company its reputation and customers. An IM monitor like that is all you need to sleep well at night and be sure no one will ever get access to your sensitive data, even if they are working internally.

If you want to see how your company could benefit from using Zgate, the best IM monitor software, you are welcome to check it out right here.